Senior Administrative Assistant
Controller Job Description
Senior Administrative Assistants help senior managers and high-level executives maximize their efficiency by providing them with clerical and secretarial support. They keep these managers and executives organized by taking care of their travel arrangements, scheduling their meetings and other tasks that will be discussed in this article. When it comes to work environment, Senior Administrative Assistants spend the day in a standard office environment. Pretty much every industry employs Senior Administrative Assistants, but they are mostly found at midsize and large corporations that have several senior managers and executives on staff. The role of Senior Administrative Assistant is not an entry-level position. Usually, one must have 3-5 years’ experience as an Administrative Assistant before getting a senior position. Success in this role depends on the level of trust between assistant and executive, which requires a sense of loyalty.
They have to have good interpersonal communication skills in order to establish trust with the executive or senior manager they work for. They also have to be proficient in Microsoft Office Suite.
Senior Administrative Assistants can find employment with just a high-school diploma, but they should have at least 3-5 years of experience as an Administrative Assistant. Most education for this position takes place through on-the-job training on things like using Microsoft Office products and how to file documents both by paper and electronically.
Typical duties of a Controller
• Printing, scanning, e-mailing, and distributing hard copies of documents.
• Answering and forwarding telephone inquiries
• Preparing budgets and tracking expenditure across the organization.
• Purchasing stationery and other office supplies as these become depleted.
• Scheduling meetings and events based on staff members’ availability.
• Drafting agendas, booking venues, and sourcing refreshments ahead of each event.
• Formats, keyboard, proofreads, and edits correspondence, reports, manuscripts, grants, and other material. Assembles attachments and corresponding material. Reviews outgoing material for completeness, dates, and signatures
• Researching conferences, trade shows, and other events that may be relevant for executive team members
• Skills: Professional telephone etiquette; Professional email writing; Interpersonal communication; Dependability; Problem-solving; Time management; Editing; Scheduling; Confidentiality; Discretion; MS Products; Leadership
• Qualifications: Administrative assistant Degree/Business Administration Degree /Management degree