Human Resources Assistant
Controller Job Description
A human resources assistant (HR assistant) supports a company’s or organization’s human resources specialist or specialists. They tend to clerical tasks such as writing correspondence, answering telephone calls and scheduling appointments. One of the most important parts of an HR assistant’s job is maintaining personnel records. This involves keeping track of confidential information like employees’ address changes, performance reviews, benefits, and salaries. HR assistants may also help with the recruiting process. This could including posting job announcements, pre-screening applicants, administering assessments to candidates and informing people of their acceptance or rejection for the job for which they applied. They may also explain health, disability, and life insurance as well as other benefits to new hires, collect completed paperwork, and help current employees who wish to change their benefit plans during open enrollment periods.
Good HR Assistants are extremely organized and motivated. They work at a fast pace without sacrificing the quality of their work. HR Assistants are able to anticipate what documents and information they need to gather for other members of HR to do their jobs. Successful HR Assistants are honest and practice discretion any time they learn private information about a fellow coworker. They are also knowledgeable about their organization and the various procedures for hiring, promoting and terminating employees. They must have strong communication skills including good listening, speaking and writing skills.
The position of HR Assistant requires a minimum of an associate degree in Human Resource or in relevant areas like personnel management and business administration. Most companies prefer to hire candidates with a Bachelor’s Degree in Human Resource Management. If you are looking to promote the candidate to senior-level HR positions in the future, you may want the candidate to possess an MBA with specialization in Human Resource Management.
• Perform administrative duties, such as maintaining employee database and sorting emails for the HR department
• Maintain proper records of employee attendance and leaves
• Assist HR Manager in policy formulation, hiring and salary administration
• Submit online job postings, shortlist candidates and schedule job interviews
• Coordinate orientation and training sessions for new employees
• Ensure smooth communication with employees and timely resolution to their queries
Typical duties of a Controller
Skills:
• 2 years of experience as an HR assistant (essential).
• Exposure to labor law and employment equity regulations.
• Effective HR administration and people management skills.
• Exposure to payroll practices.
• Full understanding of HR functions and best practices.
• Excellent written and verbal communication skills.
• Works well under pressure and meets tight deadlines.
• Highly computer literate with capability in email, MS Office, and related business and communication tools.
• Fantastic organizational and time management skills.
• Strong decision-making and problem-solving skills.
• Meticulous attention to detail.
• Ability to accurately follow instructions.
Qualifications: Bachelor’s degree in human resources or related (essential).