Human Resource Administrative Assistant
Controller Job Description
Human resources administrative assistants primarily manage employee records and perform basic office management tasks. They typically report directly to HR managers or HR directors and can be actively involved in the recruiting, hiring, training, and onboarding of new employees. Human resources administrative assistants rely heavily on the use of telephones, computers, and other standard office equipment to perform their daily tasks. They are required to file and maintain paper or electronic records, which may involve updating spreadsheets. They may also coordinate and explain employee benefits. Assistants may arrange and attend meetings, contribute to HR solutions, and help plan programs.
Human resources administrative assistants need to possess strong data entry and communication skills, as well as basic knowledge of computer systems and office technology such as fax machines and copy machines. HR assistants must be precise with strong attention to detail since they deal with critical employee records. Communication abilities are vital to professionals in this field. On-the-job training is typically provided and the pursuit of additional education and employee development opportunities is essential for those looking to advance.
Generally, human resources administrative assistants need an associate’s degree in human resources, business administration, or a similar area of study to perform the necessary job functions. College-level courses in spreadsheet and word processing software are important. With a bachelor’s degree, assistants can advance to the career of human resources specialist.
• Answers and directs departmental phone calls.
• Receives and distributes office mail.
• Schedules and organizes appointments; takes minutes during departmental meetings.
• Proofreads and types documents and correspondence produced by department.
• Processes required paperwork for employee transfers, changes in job classification, salary increases, and other related employment matters.
• May assist with preparation of human resource reports such as attendance, new hire, and turnover reports.
• Prepares purchase orders for human resource office.
• Performs other related duties as assigned.
Typical duties of a Controller
Skills:
• Excellent organizational skills and attention to detail.
• Extensive knowledge of office management systems and procedures.
• Ability to operate general office equipment.
• Excellent written and verbal communication skills.
• Ability to type 60 words a minute.
• Proficient in Microsoft Office Suite or similar software.
• Ability to maintain confidential information.
Qualifications: Degree in human resources, business administration, or a similar field